7. Evaluation and Selection of Beneficiaries

7.1 What is the procedure for evaluating the applications?

The evaluation of the EUCF applications is conducted after the close of each call for applications by a dedicated evaluation team, composed of evaluators from Adelphi and ENVIROS (neither Energy Cities nor Climate Alliance, nor FEDARENE are involved in the evaluation process). Each application is evaluated individually by at least two different evaluators. The evaluators verify if Annex A.1 (SEAP, SECAP or plan of similar ambition), Annex A.2 (SEAP, SECAP or plan of similar ambition – Summary), Annex B (Proof of political commitment), Annex C (Self-declaration form), Annex D (Estimation of energy savings and/or renewable energy production) and Annex E (Estimation of investment size) have been submitted and contain the required content. In case of incomplete documents, the application is rejected and the applicant receives an email notification from the EUCF website user zone. Any questions/complaints on the outcome of the document check can be raised within 10 working days, counted from the day the e-mail was sent. Applications are then evaluated based on five evaluation criteria. At the end of the evaluation process, each applicant is informed about the final result with corresponding  feedback through a feedback report. The best scored applications are selected to receive EUCF support. Rejected applications can seek support from the EUCF Helpdesk and are able to participate again in the next call for applications. Any questions/complaints on the outcome of the final results can be raised within 10 working days from the date the notification email is sent.

7.2 What are the criteria for evaluating the applications?

The EUCF applications are evaluated based on the following five evaluation criteria: (A1.) investment size, (A2.) Energy savings , (B1.) Governance structure, (B2.) Stakeholder engagement and (B3.) Alignment with the EUCF objectives. For detailed information on “Evaluation criteria” and “how are applications scored”, please refer to the “Guidelines for Applicants”.

7.3 How long does it take to receive the evaluation results?

The evaluation process takes approximately  two months from the end of the respective call. After this period, applicants will be informed about the final result.

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7.4 How will I be informed about the final results?

After the finalization of the evaluation process, you will be informed via email about the results and a feedback report will be available in the EUCF website user zone. Any questions/complaints on the outcome of the final results can be raised within 10 working days from the date the notification email is sent.

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7.5 Does the EUCF require a minimum or maximum investment size included in the IC?

There is no required minimum or maximum size of the project; however in the evaluation process, the level of ambition of the expected size of investment of the planned investment project is set into relation to the other submitted applications in the region (regional call) as well as to the local context. Moreover, bundling/pooling of investments is appreciated and the overall coherence and plausibility of the elements is assessed.

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